Application of New Laboratories into the European Social Club

The European Social Club (ESC) aims to provide a respectful, harassment-free and inclusive environment for all participants, regardless of gender identity, sexual orientation, physical or mental disability, appearance, ethnicity, race, national origin, pregnancy, medical condition, genetic information, ancestry, marital status, citizenship, age or religion. 

The present Code of Conduct supplements, but does not affect, the application of other relevant policies, regulations, rules and laws. ESC complies with such policies and will report all inappropriate conduct accordingly. 

Reporting

In case of a breach of the Code of Conduct, the concerned individuals or witnesses are encouraged to report it to the ESC board.

The ESC organisers reserve the right to take any action to prevent and report any violation of the present Code of Conduct as deemed necessary. The necessary actions will be decided on a case-by-case basis, and can include the following:

  • involving the onsite security and medical team when applicable

  • filing a police report when appropriate

  • reporting to host institutions of reported individuals

  • permanent removal from the network

The ESC cannot investigate reports of harassment or other misconduct onsite, but will refer victims to the appropriate authorities and will inform the relevant department(s) of the offender’s host institution about any registered reports.

For the purpose of these guidelines, harassment consists of improper or unwelcome conduct that might reasonably be perceived as causing offence or humiliation to another person. Harassment may involve any conduct of a verbal, non-verbal or physical nature, including written and electronic communication. Harassment in any form is not tolerated at the ESC.

Examples of harassment include, but are not limited to:

  • Comments – whether verbal or written – that reinforce social structures of domination related to e.g., career status, gender, gender identity, sexual orientation, disability, physical appearance, body size, ethnicity, race, age, religion, political affiliation

  • Any form of bullying or abuse of power through coercion, manipulation, etc.

  • The production or non-consensual sharing of photography or unwanted recording, including sexual images, in public spaces (in any format, electronic or otherwise)

  • Deliberate intimidation, humiliation, stalking or following

  • Sustained disruption of poster presentations, talks, sessions or other events

  • Inappropriate physical contact

  • Unwelcomed sexual attention

  • Advocating for, or encouraging, any of the above behaviours

All data and scientific research that is presented at the ESC online and in-person meetings must be based on original research findings that have been derived from procedures and experiments that adhere to the accepted guidelines for good ethical and experimental research conduct. Presenters are responsible for the content of their presentations, whether oral or written, and shall secure appropriate consent from collaborators and funders, as relevant, prior to any presentation at the meeting.

The presentation of research or data within sessions, posters or in other formal or informal engagements is the sole responsibility of the presenter. The ESC is not responsible for the data, its accuracy, or the way it was obtained.